Medical Records Department (MRD)

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Accurate Documentation for Seamless Patient Care

The Medical Records Department (MRD) at Dispur Hospital plays a vital role in maintaining, organizing, and safeguarding patient medical information in a confidential, efficient, and structured manner. Operated under the supervision of an experienced MRD Officer (medical graduate), the department ensures that all health records are systematically stored and readily retrievable when needed — supporting both clinical teams and patient requests.

Departmental Overview

Staff Strength: 5 trained staff members + 1 dedicated housekeeping staff
Digital System: Two computer workstations for organizing discharged patient records
Record Management: Daily collection and tagging of inpatient discharge tickets with hospital registration numbers
Physical Record Register: Maintained for quick reference and physical traceability of files
Systematic Filing: All patient records are preserved in an orderly and retrievable format

Whether for internal reviews, patient follow-up, or legal and reporting purposes, the MRD ensures full traceability and integrity of every document.

Key Responsibilities

The MRD team at Dispur Hospital is responsible for several essential operations including:

Discharge Ticket Management: Daily collection from the cash counter, tagging, and filing
Issuance of Medical Certificates: For treated patients, based on request or requirement
Injury Reports: Medico-legal case (MLC) injury reports issued for indoor patients
Weekly Disease Reporting: Preparation and submission of reports to district health authorities
Cancer Case Reporting: Notification of carcinoma cases to the Dr. B. Barooah Cancer Institute for further registry and public health monitoring

All reports are prepared with due accuracy and confidentiality as per hospital protocol and government regulations.

Why Our MRD Matters

Supports evidence-based care & legal documentation
Fast retrieval of patient history and discharge summaries
Ensures compliance with regulatory and health authority reporting
Maintains the privacy, security & integrity of health information
Contributes to hospital planning, audits, and disease surveillance
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